What are virtual conferences?

Put simply, a virtual conference is exactly what it says on the tin; a conference held in a virtual space.

It allows remote participants to access live, interactive networking opportunities and content through their computers, no matter where they are located.

A virtual conference is hosted entirely through the internet. There is no need for travel, hotels or catering, you simply log on through the virtual conference portal, hit enter and are good to go.

This means a virtual conference causes minimum disruption to a working day or week; with no extensive travel time required or overnight stays, attendees need only be away from their work for as long as the conference is actually live.

Once the conference is complete, those attending can simply return to work, or their home life, without further impact to their valuable time.

Virtual conferences, done correctly, can be as engaging and fulfilling as a face-to-face one, making use of virtual networking, live panellists/speakers and live Q&A.

A virtual conference works very much the same as a live one. The base experience for each virtual conference is the same, while the way in which they are presented varies from platform to platform.

Participants sign up to attend but instead of a physical address and directions, they receive an internet link.

How do virtual conferences work?

Once the day and time of the conference comes around, they click the link and are transported to a sign in page, where they can choose their name and how they are represented, via avatar or image.

Next it is important to check that video cameras and microphones are working to enable maximum interactive and participation in the virtual conference, as well as ensuring the internet connection is stable.

Once inside the conference, it operates very much like a face-to-face conference; there will be networking, chat, tables that you can sit on and meet new people, while waiting for your speakers to take to the stage.